For general contractors

Your Outsourced Permit Department

Not a permit expediter you call when something goes wrong. The whole function — registrations, filing, review tracking, revisions, inspections, closeouts and reporting — run by people who do nothing else, at per-permit rates that drop as your volume rises.

A named coordinator with a direct line, not a ticket queue
All 67 counties and 400+ municipalities
Engineering and drawings in house when a reviewer asks for them
Open permits inventoried and actually closed out

Call (866) 314-6931 Request the rate sheet

The eight functions we take over

This is what a permit department does. You can hand us all of it or any part of it.

Registrations

Contractor registration in every municipality you work, obtained where you are missing it and renewed before it lapses. Losing a week because a city will not accept a filing from an unregistered contractor is an entirely avoidable cost.

Permit filing

Every trade, every jurisdiction, all 67 counties and 400+ municipalities. We know which portal, which form set, which department, and what that reviewer wants attached.

Review tracking

Someone whose job is to watch the queue. Permits do not sit for three weeks because nobody looked, and you find out about a comment the day it lands rather than the week after.

Revisions

Correction letters answered and resubmitted by us, clouded and deltaed the way that jurisdiction wants to receive them — not forwarded to your office as a problem.

Inspections

Scheduled against your production calendar, including the in-progress inspections that get skipped and then block the final.

Closeouts

Permits actually closed. This is the one everyone neglects, and it is the one that comes back years later as an open permit on somebody’s title search — with your company name on it.

Reporting

A live board of every open permit with its status, plus a weekly summary to whoever needs it. No one has to call us to find out where something is.

Volume pricing

Per-permit rates that step down as your volume rises, so this scales with your season instead of sitting on your payroll through the slow months.

What most general contractors are actually doing

In almost every construction company we work with, permitting sits with somebody who was hired to do something else. An office manager, a project coordinator, a production manager doing it at night. It works, more or less, until volume rises or that person leaves — and then the company discovers how much undocumented knowledge was living in one head.

The alternative most people consider is hiring a permit coordinator. That is a salary, benefits, training, and a single point of failure who takes holidays. In a seasonal business it is also a fixed cost against variable work.

This is the third option: the same function, staffed by people who do nothing else, priced per permit.

What it means in practice

You get a named coordinator with a direct line. Not a queue, not a shared inbox, not a ticket number. Someone who knows your jobs, knows which of your permits are open, and calls you before you have to call them.

Your office sends the job — however it already works, email or a shared folder. We come back the same day if something is missing. When it is complete, it is filed. From then on the file is watched until the permit is closed out, and you can see the status of everything at any time without asking.

The part that saves the most money

Closeouts. Every construction company in Florida is carrying open permits it has forgotten about, and they resurface at a homeowner’s closing years later — usually as an angry phone call and an emergency. We inventory what you have open, close what can be closed, and keep the list at zero going forward.

Engineering under the same roof

The difference between this and a permit expediter is that when a reviewer asks for something that requires a drawing or a seal, we do not have to go find someone. Plans and engineering is our largest department — structural, MEP, site, as-builts and sealed letters, produced in house.

In practice that means a correction that would normally cost you two weeks of coordination between your engineer, your drafter and your expediter gets answered by one firm that already has the file open.

What we do not do

We are not your contractor and we do not want to be. We do not pull permits under our licence when the work is yours, we do not manage your subs, and we do not sit between you and your client. Your relationships are yours.

We also will not tell you a jurisdiction will approve something, or promise a review timeline that a building department controls. What we control is that your submittals are complete, that somebody is watching them, and that when the department speaks, it is answered that week.

Getting started

Most contractors start by handing us the permits they are least happy about — the stuck ones, the jurisdiction nobody in the office understands, the pile of open permits from three years ago. That is a fine way to start, and it tells you more about whether this works than a trial run on easy filings would.

Questions contractors ask

How is this priced?

Per permit, with rates that step down as monthly volume rises. The rate sheet goes out on the first call. Engineering and drawings, where you need them, are quoted per project as a flat professional fee. Government fees are passed through at cost.

Do you file under our licence or yours?

Yours, in the normal case — the work is yours and so is the permit. There are situations where filing under our licence is appropriate and we will tell you plainly when that is one of them.

What about the permits we already have open?

We will inventory them at the start. Most companies are carrying more than they think. We will tell you which are at risk of expiring, which can be closed now, and which need work before they can be.

Can we use you for some jurisdictions and not others?

Yes. Plenty of contractors bring us only the counties their office finds painful and keep filing the easy ones themselves. That is a perfectly sensible way to use this.

Will our project managers have to learn a new system?

No. We fit how your office already works — email, a shared folder, whatever you use. The reporting comes to you; you do not go to a portal to get it unless you want to.

What happens when a permit gets rejected?

We read the correction letter, tell you what it actually means, produce whatever it requires including drawings and sealed documents, and resubmit. You are told what happened and what it costs before we do anything chargeable.

Is there a minimum volume?

No minimum to start. The volume tiers exist because the economics genuinely change with scale, not to gate access.

Request the rate sheet

Tell us roughly how many permits you pull a month and which counties you work. We will send the rate sheet and a straight assessment of whether this is worth it for you.

Ready to get your permit moving?

One call tells you which jurisdiction controls your project, what it will take, and what it will cost. Most of the time we can scope it on the phone.

Call (866) 314-6931 Get a Free Quote